When it comes to improving productivity, going digital is mission-critical, and it's easier (and cheaper) than you think.

Document productivity vendor Nitro Software's recent study of 1,183 knowledge workers found that 97% believe their organization could improve the way it handles documents.

Fortunately, the changes workers feel would be most beneficial are both affordable and easy to implement. Here are three cost-effective ways to advance digitization while empowering employees to reach their most productive potential.

Provide better training

It's easy to assume your employees are comfortable with the digital tools at their disposal, that they're already using them effectively, and don't need or want additional training. But don't fall into that trap.

Forty-two percent of knowledge workers report wanting more training on the tools and technology they already use in their job. This deficiency in employee training represents a missed opportunity to improve productivity and scale digitization, thereby reducing spend on paper.

Better training on utilizing digital tools to avoid the introduction of paper is a critical step toward realizing these cost-saving benefits and reducing the $6.6 billion US companies waste in unused software. Nitro has simplified successful change management to four simple key steps that can help you navigate the switch to new digital tools and foster widespread adoption throughout your company.

Integrate and standardize

Workers who deal with 10 or more documents a day reported the highest levels of stress of those surveyed. Employees are often forced to download and edit documents in one software and sign them in another, or — even worse — they must print, ink sign, scan, and email. In fact, knowledge workers report using an average of 9.39 different apps at work, and 43% believe they have to use too many apps just to do basic work.

These extra steps are not only tedious — they drain productivity and budget. Survey respondents suggested leveraging all-in-one tools and standardizing document processes would help streamline workflows and reduce the "analog interrupt" of paper processes. Nitro's tools minimize apps and help your enterprise, in turn, minimize stressors.

Automate document workflows

The vast majority of knowledge workers still deal with paper, with 70% still printing and 48% signing and approving on paper. The Environmental Protection Agency estimates that the average office worker wastes two pounds of paper per day, and at an average cost of $.05 per sheet, both the environmental and financial costs add up quickly. Unsurprisingly, 41% of survey respondents would implement more automated processes and workflows if they could.

Investing in an affordable document suite can help give employees the automated workflows they need to maximize their productivity, helping your organization save time, paper, and dollars.

Integrated software like the Nitro Productivity Suite is an inherently cost-effective and efficient approach to document productivity, allowing you to digitize documents and signature work with one product.

Learn how you can reduce the total cost on your PDF and eSigning solutions and offer your employees an easier, more productive workday with Nitro Software.

This post was created by Nitro Software with Insider Studios.

Source: Business Insider

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