Many users use Outlook for all types of organizations and save their crucial data in PST files. The PST file can store all kinds of data that users want, and often users need to share their data with their colleagues or the person far from them. Therefore, while sharing the information, users want the procedure hassle-free without taking much time. Therefore, users should merge PST files without duplicates to avoid complications while accessing the data. 

When users store their data in Outlook, they fail to know that they are creating multiple PST files, which can be problematic for them in the future. When sharing the information, users get confused about which information is stored in which folder. To avoid such a situation, the users must merge PST files without duplicates for stress-free work.

Why is there a necessity to combine PST files?

Once the users have decided to merge their PST files, many questions arise and mainly from those who have just started using Outlook. Where should users merge their PST files, and what consequences users might users have if they fail to do so? However, almost every organization uses Outlook for its working culture and maintains its PST files. If the world is using this file format, they must keep their data in order so that it can be easy to access from a particular place in their system. 

• Sharing the PST file is a bit lengthy process, so merging PST files without duplicates and creating one file to shorten the time is better.
• Whenever users want to share multiple PST files in that scenario, the users should merge PST files. Therefore, it can be easy for them to search and share the file.
• By merging the PST files, users can merge social and work accounts.
• Users can create a backup of the existing account.

Procedure to merge PST files without duplicates

Merging the PST files is difficult for users, mainly non-technical users unaware of this procedure. Earlier users depended on the manual method, as it was the only way to conduct the process. However, those using Outlook for a long time must know the procedure well. Now for those who have just begun using Outlook, merging PST files with manual methods will be challenging. 

Hence, users should consider using a professional third-party tool to make it an easy process. It will be easy for users to merge PST files without duplicates, as the procedure is less time-consuming than the manual method. To learn about manual and professional methods, go through the next paragraph.

Automated process to merge PST files without duplicates

The automated method to conduct the whole process is the most straightforward approach for the users, as it instantly combines PST files without taking much time. Now users who want to go with this method must go for Shoviv PST Merge software for better outcomes.

• Firstly, download the PST merge tool and install it in your system.
• Now open the software, tap on the Add/ Search option, and click on the Next option.
• After that, search for the location and select the merge PST file option from the merge option. After that, tap on the Next option.
• Now the process will be completed successfully; later, tap on the Finish option.
• By following the steps, you can combine PST files successfully.

Manual method to Merge PST files without duplicates

Now all those who have used the manual method earlier and are still comfortable with the approach then you can begin with the process. Before users begin with the manual method, they must know that the process takes ample time. Users have to wait for hours to complete merging their PST files. Here is the systematic process for merging the files.

• Open Outlook, hit the home tab, and click on new items under that.
• Now a dropdown list will open. Click on the more item and choose the Outlook data files option.
• Now you are supposed to create a new PST file and then save the file in your desired location.
• After that, tap on the Ok option. Once the PST file is created now, users have to export all the data to the new PST file.
• Now click on the file tab, then open and export option, ten from the dropdown list, click on the Import/ Export option.
• Now the import and export wizard will open before you. Click on import from another program or file, and then click the Ok option.
• After that, choose the file type and tap on the Next option.
• Later, search for the location, select the file you want to import, and select the option Do not import duplicate items.
• After that, choose the PST file to import and check/ uncheck, include subfolders, and then choose import items in the same folder.
• Once you have selected the option, tap on the Finish option, and then the process to merge PST files without duplicates will begin.

Reason to avoid the Manual method

Although most users still rely on the manual method, there are some consequences that users might face going with the manual method. Here are some of the reasons to avoid the manual method.

• Users will not be able to merge multiple files with manual methods. For example, if users want to merge 20 PST files, they have to repeat the task 20 times.
• There is no guarantee of successfully merging the PST file with the manual method.
• If you are proceeding with the manual method, then there are chances of getting your file corrupted or inaccessible.
• The manual method takes a lot of time to complete the entire procedure. 
• There is no assurance of sustaining the data integrity and folder hierarchy.

Salient Features of Shoviv PST Merge Software

Various tools are available for the users to merge the PST files and create one. If users go with a professional third-party tool, they should rely on reliable tools. 

We have already recommended the software for the procedure to know more about the tool checkout and its features.

• The software allows users to add multiple files in a single go.
• Users can combine PST files with various other options, i.e. join, merge contact folder, and merge.
• The tool will complete the entire procedure without taking much time.
• The tool can also merge the folder of PST files.
• Users can add unlimited PST files for merging their files.
• After merging the files, they will be saved in a new and existing PST file.
• The PST merge tool can combine both ANSI and Unicode types of files.
• After completing the whole process, the software will prepare a live report of every step.
• The software has a user’s friendly interface that makes the whole procedure very easy-going.

Final words

All the users who have multiple PST files must merge their PST files without duplicates. Merging the file could be very helpful for the users in the future while sharing the information. We have also shared the tool for all the users in the above content, so if users want to begin the process, they must go with the mentioned tool. Users can check out its features if they want to know about the tool. Apart from that, users can also go through the free demo version of the software for complete knowledge.